AGENDA
TOWN COUNCIL SPECIAL WORK SESSION
COUNCIL CHAMBERS TUESDAY, OCTOBER 20, 2009
SOUTH WINDSOR TOWN HALL TIME: 7:00 P.M.
1. Call Meeting to Order
2. Roll Call
3. Public Participation
[Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of the majority of the Town Council.]
4. Communications
5. Town Manager’s Report
[Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of the majority of the Council.]
6. Items for Discussion
A. Presentation by Representatives from CRCOG regarding new Trash Facility proposal
7. Executive Session
A. Discussion of Possible Purchase of Real Estate for the Town of South Windsor (Nelson Property at 490 Deming Street).
8. Adjournment
* * * * * * * * * * * * * * * * * *
Public Participation is Invited on Any Agenda Item
REMINDER: 7:15 p.m. Public Hearing regarding conveyance of approximately 1.958 acres; and 7:30 p.m. Public Hearing regarding an Ordinance establishing an Anti-Idling Ordinance in the Town of South Windsor
TO BE PUBLISHED IN THE JOURNAL INQUIRER
OCTOBER 14, 2009
LEGAL AD
TOWN OF SOUTH WINDSOR
Notice is hereby given that the South Windsor Town Council has set Tuesday, October 20, 2009, at 7:15 p.m., in the Council Chambers of the South Windsor Town Hall, 1540 Sullivan Avenue, South Windsor, Connecticut as the time and place for the Public Hearing to receive citizen input on the conveyance of approximately 1.958 acres of property subject to existing utility easements to be obtained from the State of Connecticut, adjacent to Ellington Road to Connecticut Studios LLC or its designee.
Dated at South Windsor, Connecticut this 13th day of October, 2009.
Attested to by:
Deborah W. Reid
Clerk of the Council
TO BE PUBLISHED IN THE JOURNAL INQUIRER
OCTOBER 14, 2009
LEGAL AD
TOWN OF SOUTH WINDSOR
Notice is hereby given that the South Windsor Town Council has set Tuesday, October 20, 2009, at 7:30 p.m., in the Council Chambers of the South Windsor Town Hall, 1540 Sullivan Avenue, South Windsor, Connecticut as the time and place for a Public Hearing to receive citizen input on a proposed Ordinance, an “Ordinance Establishing an Anti-Idling Ordinance in the Town of South Windsor” said Ordinance more fully described in attached Exhibit A., a copy of which is on file in the Office of the Town Clerk.
Dated at South Windsor, Connecticut this 13th day of October, 2009.
Attested to by:
Deborah W. Reid
Clerk of the Council
AGENDA
TOWN COUNCIL SPECIAL MEETING
COUNCIL CHAMBERS TUESDAY, OCTOBER 20, 2009
SOUTH WINDSOR TOWN HALL TIME: 8:00 P.M.
NOTE: After Roll Call, there will be an unveiling of Matthew Streeter’s picture
1. Call Meeting to Order
2. Prayer: Councillor Maneeley
3. Pledge of Allegiance
4. Roll Call
5. Public Input
[Per Town Council Rules, this segment of the meeting shall not exceed twenty (20) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]
6. Environmental Health & Safety Message
7. Adoption of Minutes of Previous Meetings
8. Public Petitions
9. Communications from Officers and Boards Directly Responsible to Council
10. Communications and Reports from Town Manager
[Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
11. Reports from Standing Committees
12. Reports of Temporary Committees
13. Communications and Petitions from Council
[Per Town Council Rules, this segment of the meeting shall not exceed twenty (20) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
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AGENDA
Special Meeting – Town Council
October 20, 2009
14. Public Participation
[Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]
15. Consent Agenda
[All items listed with an asterisk (*) are considered to be routine by the Town Council and will be enacted by one Motion. There will be no separate discussion of these items unless a Council member so requests, in which event the item will be removed from the General Order of Business and be considered in its normal sequence on the Agenda.]
16. Unfinished Business
None
17. New Business
A. Resolution Authorizing the Sale or Disposal of Surplus Vehicles
B. Resolution Submitting the Proposed Purchase of 490 Deming Street (Nelson Property) to the Planning & Zoning Commission Pursuant to Section 8-24 of the Connecticut General Statutes
C. Resolution Authorizing the Town Manager and Town Attorney to Negotiate, Sign and Execute the Purchase Agreement for the Nelson Property
D. Resolution Approving the Transfer of $6,013.50 from the Contingency Account to the Town Manager’s Budget
E. Resolution Authorizing the Conveyance of Property to be Obtained from the State of Connecticut, adjacent to Ellington Road, to Connecticut Studios LLC or Its Designee
F. Resolution Reinstating the Annual Road Resurfacing Program
G. Resolution Authorizing Town Manager, Matthew B. Galligan to Enter into an Agreement between the Town’s of Windsor Locks and East Granby for the Disposal of Hazardous Waste
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AGENDA
Special Meeting – Town Council
October 20, 2009
17. New Business (Continued)
H. Resolution Concerning Senior Citizen Tax Relief Program Outreach and Program Review
I. Discussion Item: Fund Balance, requested by Councillor Yagaloff
18. Passage of Ordinance
A. Resolution Adopting a Proposed Ordinance, an “Ordinance Establishing an Anti-Idling Ordinance in the Town of South Windsor”.
19. Communications and Petitions from Council (Continued)
[This Agenda Item permits continued communications not covered under Item #13 due to time restraints.]
20. Communications and Reports from Town Manager (Continued)
[This Agenda Item permits continued communications not covered under Item #10 due to time restraints.]
21. Executive Session
- Discussion of Possible Purchase of Real Estate for the Town of South Windsor (Nelson Property at 490 Deming Street).
22. Adjournment
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RESOLUTIONS
October 20, 2009
7. Adoption of Minutes of Previous Meetings
(Mayor Prague)
BE IT RESOLVED that the South Windsor Town Council approves the Minutes of the following Town Council Meetings: Work Session of September 21, 2009; and Regular Meeting of September 21, 2009.
16. Unfinished Business
None
A. Resolution Authorizing the Sale or Disposal of Surplus Vehicles
(Deputy Mayor Bazzano)
BE IT RESOLVED that the South Windsor Town Council hereby declares the following vehicle to be “surplus equipment” and authorizes Town Manager, Matthew B. Galligan to sell, or otherwise dispose of, the following vehicle:
2001 Ford E-450/Startrans, 20 passenger, para-transit bus, mileage 140,140. Condition – fair.
B. Resolution Submitting the Proposed Purchase of 490 Deming Street (Nelson Property) to the Planning & Zoning Commission Pursuant to Section 8-24 of the Connecticut General Statutes
(Councillor Maneeley)
WHEREAS, the Open Space Task Force has recommended that the Town of South Windsor purchase 490 Deming Street (Nelson Property); and
WHEREAS, the Town of South Windsor has been asked to consider the purchase of 490 Deming Street (Nelson Property) for the sum of $$850,000; and
WHEREAS, any purchase of property for the Town must first be submitted to the South Windsor Planning & Zoning Commission for a report pursuant to Section 8-24 of the Connecticut General Statutes
(Resolution Continued on Next Page)
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RESOLUTIONS
Special Meeting – Town Council
October 20, 2009
17. B. (Continued)
NOW, THEREFORE, BE IT RESOLVED that Town Manager, Matthew B. Galligan, is directed to refer the proposed purchase of 490 Deming Street (Nelson Property) to the Planning & Zoning Commission pursuant to Section 8-24 of the Connecticut General Statutes.
C. Resolution Authorizing the Town Manager and Town Attorney to Negotiate, Sign and Execute the Purchase Agreement for the Nelson Property
(Councillor Havens)
WHEREAS, the Town of South Windsor has been asked to consider the purchase of property located at 490 Deming Street for the sum of $850,000; and
WHEREAS, the Open Space Task Force has recommended the purchase of said property
NOW, THEREFORE, BE IT RESOLVED that the Town Council hereby authorizes Town Manager, Matthew B. Galligan, and the Town Attorney, Duncan J. Forsyth, of Halloran & Sage LLP to negotiate, sign and execute an agreement for the purchase of 490 Deming Street (Nelson Property) for the sum of $850,000; and
BE IT FURTHER RESOLVED that the Town Council hereby authorizes Town Manager, Matthew B. Galligan to sign and execute any other necessary documents on behalf of the Town of South Windsor.
D. Resolution Approving the Transfer of $6,013.50 from the Contingency Account to the Town Manager’s Budget
(Councillor McCann)
BE IT RESOLVED that the South Windsor Town Council hereby approves a transfer of $6,013.50 from the Contingency Account to the Town Manager’s Professional Account to cover the purchase of three AED’s units, two units for the South Windsor Library, and one unit for Timothy Edwards Middle School.
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RESOLUTIONS
Special Meeting – Town Council
October 20, 2009
17. New Business (Continued)
E. Resolution Authorizing the Conveyance of Property to be Obtained from the State of Connecticut, adjacent to Ellington Road, to Connecticut Studios LLC or Its Designee
(Councillor Oates)
WHEREAS, the South Windsor Town Council has held a public hearing with regard to the conveyance of approximately 1.958 acres adjacent to Ellington Road to Connecticut Studios LLC or its designee for no consideration which property is about to be conveyed to the Town of South Windsor by the State of Connecticut; and
WHEREAS, the South Windsor Planning & Zoning Commission has voted favorably upon a referral of this conveyance as required by Section 8-24 of the Connecticut General Statutes; and
WHEREAS, the conveyance of this property, along with others, to Connecticut Studios, LLC or its designee is in the best economic interests of the Town of South Windsor
NOW, THEREFORE, BE IT RESOLVED, that the South Windsor Town Council hereby authorizes the conveyance of property to be obtained from the State of Connecticut, adjacent to Ellington Road and consisting of approximately 1.958 acres, to Connecticut Studios LLC or its designee for no consideration; and
BE IT FURTHER RESOLVED, that the Town Manager is hereby authorized to execute any and all documentation necessary to consummate the conveyance of said property.
F. Resolution Reinstating the Annual Road Resurfacing Program
(Councillor Hale)
WHEREAS, the Town has historically funded a Capital Road Resurfacing Program in an effort to maintain the Town of South Windsor’s road infrastructure in good state of repair; and
(Resolution Continued on Next Page)
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RESOLUTIONS
Special Meeting – Town Council
October 20, 2009
17. F. (Continued)
WHEREAS, the annual evaluation of the Town’s Pavement Management Report recommends a funding level of $3.5 million per year to maintain the roads in their current condition; and
WHEREAS, the funding proposed in the Fiscal Year 2009/2010 Capital Budget for Road Resurfacing has been entirely eliminated; and
WHEREAS, it would be in the Town’s best interests to continue some level of a Road Resurfacing Program this coming year to prevent accelerating deterioration and increased repair costs in the future
NOW, THEREFORE, BE IT RESOLVED
1. That the South Windsor Town Council hereby authorizes the use of $_____________ to reinstate the Road Resurfacing Program during Fiscal Year 2009/2010.
2. That the South Windsor Town Council hereby authorizes the transfer of said amount of funds from the ________________________ Account to the Capital Improvement Budget Road Resurfacing and Drainage Account for said program.
3. That the priority list for paving projects shall be as set forth in the attached list Schedule A.
4. That, if the source of the funds transfer above is Bonded Road and Drainage Capital Improvement Funds, then the Schedule of Projects under the bonding referendum shall be amended to place the listed road resurfacing projects at the top of the list.
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RESOLUTIONS
Special Meeting – Town Council
October 20, 2009
17. New Business (Continued)
G. Resolution Authorizing Town Manager, Matthew B. Galligan to Enter into an Agreement between the Town’s of Windsor Locks and East Granby for the Disposal of Hazardous Waste
(Councillor Pelkey)
WHEREAS, on October 11, 2008 the Town of South Windsor participated in the annual MDC hazardous waste collection program and 358 town residences took advantage of the program by dropping off various hazardous waste items for the their proper disposal; and
WHEREAS, the October 10, 2009 hazardous waste day was cancelled due to a budget cut and as a result eliminated the only locally convenient and legal method to dispose of hazardous waste; and
WHEREAS, a number of citizens who intended to use this program again this year have voiced their concern and have asked for reconsideration by the Town Council to fund this program or to provide an alternate method to properly dispose of their hazardous waste items; and
WHEREAS, the Town’s of Windsor Locks and East Granby have joined together to share the cost of providing a hazardous waste collection day on October 31, 2009 on a proportional cost basis with a 71% and 29% split for set up cost and a prorated cost for disposal that is based on residential participation level from their respective towns. The drop off point will be the Public Works Garage, 6 Stanton Road in Windsor Locks; and
WHEREAS, this Town Council wishes to continue to encourage town residents to be good stewards of the environment and to provide a legal and safe means for our citizens to safely and properly dispose of their hazardous waste items; and
WHEREAS, the First Selectman of Windsor Locks, Steven Wawruck, has indicated his willingness to allow South Windsor to join their collection event at the Public Works Garage, 6 Stanton Rod in Windsor Locks
(Resolution Continued on Next Page)
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RESOLUTIONS
Special Meeting – Town Council
October 20, 2009
17. G. (Continued)
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby authorizes Town Manager, Matthew B. Galligan, to enter into the proportional agreement between the Town’s of Windsor Locks and East Granby at a 35.5%participation rate and the proportional cost for the disposal fees based on South Windsor citizen participation; and
BE IT FURTHER RESOLVED that funding for this event shall be paid for by transferring funds from the Town Council Contingency Fund to the Town Manager’s Professional Account.
H. Resolution Concerning Senior Citizen Tax Relief Program Outreach and Program Review
(Councillor Hale)
WHEREAS, in 2007 the South Windsor Town Council increased the factor for Senior Tax Relief under CGS. Section 12-129 local option tax relief for Senior Citizens and Disabled Citizens; and
WHEREAS, due to adverse economic conditions, many people have experienced a drop in their incomes, and may therefore qualify for tax relief in the upcoming year; and
WHEREAS, some people who qualify may not be aware of the availability of this program; and
WHEREAS, the 2007 resolution required annual review by the Town Council of the tax relief factors
NOW, THEREFORE, BE IT RESOLVED
- That the Town shall produce and air a public service announcement on Cable Channel 16, (which can be done at no cost)
- That the Human Services Department shall advise the Town Council on any additional outreach efforts which may be undertaken and any cost associated therewith
(Resolution Continued on Next Page)
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RESOLUTIONS
Special Meeting – Town Council
October 20, 2009
17. H. (Continued)
- That the Assessor will notify the Town Council as soon as the State of Connecticut issues the qualifying income amounts for the upcoming year
- The Town Council will schedule its mandatory annual reviews to set the local relief factor and local qualifying amounts during the next regular Town Council meeting following the issuance of the State’s qualifying amount.
I. Discussion Item: Fund Balance, requested by Councillor Yagaloff
18. Passage of Ordinance
A. Resolution Adopting a Proposed Ordinance, an “Ordinance Establishing an Anti-Idling Ordinance in the Town of South Windsor”.
(Councillor Yagaloff)
BE IT RESOLVED that the South Windsor Town Council hereby adopts an “Ordinance Establishing an Anti-Idling Ordinance in the Town of South Windsor” said Ordinance more fully described in attached Exhibit A., a copy of which is on file in the Office of the Town Clerk.
19. Communications and Petitions from Council (Continued)
[This Agenda Item permits continued communications not covered under Item #13 due to time restraints.]
20. Communications and Reports from Town Manager (Continued)
[This Agenda Item permits continued communications not covered under Item #10 due to time restraints.]
21. Executive Session
- Discussion of Possible Purchase of Real Estate for the Town of South Windsor (Nelson Property at 490 Deming Street).
22. Adjournment
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